Louisiana Department of Education                                  Employee Policies
Special School District (SSD)                                               Effective Date:
                                                                                                Upon Civil Service Approval

Cell Phone Allowance

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Applicability

This policy applies to employees of LSS.

For classified employees, this policy is in compliance with Civil Service Rule 6.3.1 – Other Compensation, and establishes guidelines for determining appropriate types of compensation for employees who are approved for using personal cell phones for business purposes.

Procedures for Obtaining Compensation for Cell Phone Use

LSS has three plans for compensation for business use of personal cell phones.

Plan 1:  Employees whose supervisor and School or Division Director certify that a cell phone with Internet access is necessary for them to satisfactorily perform their duties may be assigned a monthly cell phone allowance in the amount of $60.00 ($27.69 per pay period) to cover the cost of business use of the personal cell phone. 

Plan 2:  Employees whose supervisor and School or Division Director certify that regular cell phone access is necessary for them to satisfactorily perform their duties may be assigned a monthly cell phone allowance in the amount of $30.00 ($13.85 per pay period) to cover the cost of business use of the personal cell phone.

For Plans 1 and 2:

 

 

Plan 3:  Employees who are not assigned a monthly cell phone allowance but have occasional need to use a personal cell phone for business purposes may request reimbursement.  Reimbursement for cell phone use shall be in compliance with the following:

 

 

 

 

Employees will be subject to disciplinary action for violations of this policy.

Responsibilities

The Appointing Authority assures compliance with this policy in approving requests for allowances and reimbursements for use of personal cell phones for business purposes.

The School or Division Director initiates and recertifies an employee’s need for cell phone access and notifies Human Resources to discontinue the allowance due to the employee’s absence from duty and to reactivate the allowance when the employee has returned to duty.

Human Resources provides guidance to the Appointing Authority regarding discipline of an employee who violates provisions of this policy; runs reports periodically detailing employees receiving an allowance; discontinues the allowance when an employee is absent from duty for two consecutive pay periods; maintains cell phone documentation, including Authorization for Personal Cell Phone Allowance, Authorization for Personal Cell Phone Reimbursement, and Employee Cell Phone Log.

The Employee provides initial and recertification assurance that a cell phone allowance is needed or assurance that reimbursement for cell phone use is warranted; maintains a cell phone in good working condition and provides for replacement or needed repair of such in a timely manner; informs the supervisor of contact information changes.